What is Open Enrollment?



Open Enrollment for 2023 benefits was the entire month of November 2022 and ended on November 30, 2022, at 11:59 p.m. MST.  Late/incomplete applications will not be processed.  Open Enrollment benefit elections are effective January 1, 2023; health insurance start date is subject to meeting the hours (eligibility) requirement.

Open enrollment is the annual opportunity to update your benefits without a qualified life event. If you have no changes, you do not need to take action – with the exception of Flexible Spending, which requires annual re-enrollment if you want it.  Click here for things to know about open enrollment.

Open enrollment instructions:

To enroll in (or change) health insurance coverage:

    1. Click here for the application to enroll in or update your health insurance.    Please note – if you already have health insurance coverage and do NOT want to make changes, you do NOT need to fill out a new form.  
    2. Fill out the application.
      • To enroll dependents, attach required photocopies (not originals) of proof documents (see application).
      • Applications missing required proof documents are INCOMPLETE; a notice explaining the incomplete status will be mailed.  If the completed application with all required proof documents is not returned by the deadline, no coverage will take effect.
    3. Do you have a family member that works for WinCo?  If not, SKIP and go to #4.
      • If yes, you have the option to separate coverage if you are already covered or you can combine/transfer coverage with an eligible family member under the health insurance plan (legal spouse, dependent child under 26). Click here for the Transfer/Combine or Separate Coverage Form.
      • WinCo’s plan does not double cover anyone covered by another WinCo employee. For example, two employees cannot cover the same child on 2 separate policies. For questions about this, contact Benefits.
    4. Turn in your complete, signed application and required proof documents by fax or U.S. Mail (postmarked no later than November 30 – no exceptions).  Applications CANNOT be accepted by email; deadline for enrollment is November 30.
    5. For new coverage, after your application and documentation is processed, you will receive a letter in mid-January after your benefit eligibility is verified and your benefits start.
      • A Summary Plan Document will be sent to your store which outlines all of the benefits.
      • ID cards will be mailed approximately 2 weeks after you receive your new coverage letter; schedule appointments accordingly.

To enroll in flexible spending (health care and/or dependent care) and/or voluntary benefits:

    1. Click here to print the application for flex and voluntary benefits.
    2. Fill out the application, sign (required), and fax or mail in both pages.
      • For flex, complete the employee information & flex spending section.
      • To sign up or to cancel voluntary benefits, complete the employee information and the voluntary benefits section. 
    3. Applications CANNOT be accepted by email; deadline for enrollment is November 30.

Open Enrollment Packet

Click on the links below to view documents sent out in the open enrollment packet: